We’re Hiring an Office Manager in Palo Alto

Update: We hired Chonlana Jarawiwat!

Costanoa Ventures is a Palo Alto-based venture capital firm that invests in early stage companies. We are a values based firm: we believe in trust, collaboration, treating everyone with dignity and respect. Our purpose is to help build meaningful technology companies. We believe the environment in which they are nurtured and how our team finds the next great company matters. That’s why cultural fit is as important to us as the skills to do the job.

The Palo Alto Office Manager will be responsible for facilities and front office management for our combined Venture Firm and Start Up Incubation office.

The ideal candidate has stellar people and organizational skills, can work independently, as well as communicate well within a team and can handle multiple interruptions throughout the day. The Office Manager is the first to greet all employees and guests and should reflect the face of Costanoa Ventures.

Essential Responsibilities

Director of First Impressions at the Palo Alto office- welcome visitors and manage conference room assignments. Assist guests with audio visual equipment for presentations. Ensure that meeting rooms are re-set for next event as well as maintaining organized work and kitchen spaces.

Vendor Management — Manage relationships and transactions with service providers — such as IT Consultant, Property Manager, Marketing Collateral Suppliers, Caterers, Office Supply Vendors.

Administrative Assistant — scheduling, coordination with internal and external attendees, travel planning, expense report processing, CRM data entry, Accounts Payable data entry, support for finance team, plus other projects and duties as assigned.

Qualifications/Requirements

• Bachelor’s Degree and 3+ years of experience in an administrative role, ideally in a venture capital or start up environment
• Excellent oral and written communication skills
• Methodical with email communication — your organizational skills and diplomacy mean that you have a command of your inbox and know when to follow up if you have not received a reply
• Ability to work independently, as well as part of a team and change gears at a moment’s notice.
• Demonstrated professional interpersonal skills — high level of motivation, integrity, self-confidence
• Ability to ensure security of confidential information — discretion and confidentiality required
• You can resolve conflicts independently, but know when to ask for guidance
• Knowledge of G-Suite and Microsoft Office 365 required

Interested? Send your resume to jobs@costanoavc.com.

It is the policy of Costanoa Ventures to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status or any other characteristic protected by federal, state or local law. Costanoa welcomes different perspectives and a range of experiences that employees bring, including those based upon nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability age differences, job classification and religion. All employees are valued regardless of status and everyone is assured the right of equitable, fair and respectful treatment.